Practical Information

Where is the conference held and how do I get there?

The conference is held in the Arctic city of Tromsø, situated at 69 degrees north. The city has a population of about 80 000 inhabitants. Tromsø is a modern Arctic city with a major university, a lively city centre, and a high number of restaurants, cafés and shopping possibilities.

The easiest way to reach Tromsø is by flying there. Tromsø airport, Langnes, is located approximately 10-15 minutes by car from the city centre. There are approximately 10 flights from Oslo, the capital of Norway, each day. The flight to from Oslo to Tromsø only take 2 hours. There are also a number of direct international flights, including from London Gatwick, Dusseldorf and Helsinki.

The main venue is Clarion Hotel the Edge, although other activities happen in locations across the city. Clarion Hotel the Edge is located in the downtown city centre. There are regular buses from the airport to various locations in the city centre. The best way to look at timetables and book bus tickets is to download the Troms Reise app. The trip from the airport to the city centre is about 15 minutes with bus number 42, 40 and 24. There is also an airport express bus which goes to various hotels in the city centre, and tickets can be purchased with the driver.

You can also get a taxi from the airport to the conference venue or your hotel. Prices vary and we recommend that you ask for an approximate value before booking. Taxis are available directly outside the airport or by pre-booking with Tromsø Taxi, phone: (+47) 03011; or Din Taxi, phone: (+47) 02045.

Accommodation

You can book accommodation at the Clarion Hotel the Edge through their website or our registration page. Please note the cancellation policy on the Clarion Hotel the Edge website. Hotel rooms in Tromsø in winter can fill quickly and we advise you book as soon as possible. There are many hotels, mostly located in the city centre. The prices range from NOK 800 – NOK 3000. Arctic Frontiers cannot guarantee hotel accommodation and hotel bookings are not final until after outstanding registration fees are paid in full.

Sightseeing in Tromsø

Tromsø offers a variety of activities. You can go dog and reindeer sledding a mere 25 minutes from the city. Take a visit to the indigenous Sami culture areas. If you like to go hiking or skiing, Tromsø has a number of mountains and slopes you can visit. We have agreements with a number of providers in the city. Please see our social events page for more information and to book.

Maybe you prefer not to walk up to the mountain top, but still want to see the view? Then you can take a cable car to the top of Tromsøya, located right beside the city centre. Just take a bus to ‘fjellheisen’ and check the website for opening times.

Among other key sights in and around the city are Polaria Arctic aquarium, the Polar Museum, the Arctic Cathedral and the Tromsø Brewery “Mack”.  For more information on attractions in Tromsø see Visit Tromsø or Visit Norway.

Weather Conditions

Although Tromsø is an Arctic city with a subarctic climate, temperatures are moderate, even in winter. Temperatures hover between 0°C and -5°C, but can reach as cold as -10°C on individual days. There is a high change of snowfall throughout the conference week, and the ground will be icy and slippery. We recommend bringing warm clothes, jumpers, gloves and hats, as well as some spikes for your shoes. Sunlight will be limited during the first weeks of February, so bright coloured outer clothing or reflectors should be worn for higher visibility. Be careful when walking close to buildings, as snow and ice can fall from the roof.

Part of our main reception on Wednesday 1st February will include an outdoor introduction and welcome. Please dress accordingly.

For Science Presenters

Please send your presentations to the team by January 23rd 2023.  Send your oral presentation to presentations@arcticfrontiers.com.

We have some guidelines for oral and poster presenters attending the conference both in-Tromsø and digitally. Please see our latest guidelines here: SciencePresentationGuidelines 2023.

Additional Information

The city of Tromsø offers wireless access at the majority of its locations. Cafés, restaurants, libraries and UiT offer free internet access. The mobile network is so up to date that you can tweet from any of the many mountain-tops of Tromsø. So you need not worry about being connected.

The city of Tromsø is close to being completely “cash-free”. You can pay with credit cards and even apps almost everywhere. If you, however prefer to pay in cash, there is a number of ATM-machines free for your use. The currency in Norway is the Norwegian Krone (NOK).

As for power and electricity, here are some facts:

Voltage: 230 V
Frequency: 50 Hz
Power sockets: type F

COVID-19 Information

On February 12th, 2022, the Norwegian government removed all remaining guidelines for COVID-19 measures, including for large events. Locally and nationally, there are no restrictions.

For those travelling to Tromsø, you are not required to show a negative test nor register your arrival. Please check the information of your returning destination for COVID-19 requirements upon arriving home. For more information visit the Norwegian Health Authority website.

Should you start to feel unwell during the conference, please stay at your hotel or place of residence. If you have a scheduled talk or presentation on this day, please inform the Arctic Frontiers team at secretariat@arcticfrontiers.com.

You can buy self-testing kits from a pharmacy (apotek) in Tromsø. If you test positive, please inform those that you have been in contact with, and stay in your hotel room.

Face masks and disinfectant are available at the reception desk in Clarion The Edge hotel.

Code of Conduct

All attendees and participants at Arctic Frontiers events are required to abide by our code of conduct. This is to ensure a safe, open, inclusive and positive space at all of our events. Please familiarise yourself with our code of conduct (below) before registering and attending our events, whether on-site or digitally.

Code Of Conduct

Security

There will be security present checking everyone’s badge when entering the conference area from the lobby.

Due to the amount of VIP delegates there will also be uniformed police presence throughout the conference, as well as officers from the Norwegian Police Security Service wearing conference badges marked «PST».

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