Registration

List of participants

Registration fees

For the full list of prices see here.

Entitlements

Lunch at the University venue is NOT included in the registration fee. You will be able to purchase lunch from the food court with pre-purchased tickets only. Lunch will be a set price of 90 NOK from all vendors. Tickets can be purchased from the online registration system, from the registration desk and from a ticket station in the food court, credit cards will be accepted.

Arctic Frontiers Arena side events and evening arrangements

Arctic Frontiers  side events are charged separately. Each side event costs 150 NOK and you can register on the online registration form or from the registration desk at the conference.

Evening events on Sunday, Monday, Tuesday and Wednesday Thursday are charged separately. Each event is 600 NOK and you can register for these events on the online registration form or from the registration desk at the conference.

Registration also includes free transfer to and from the city centre and the conference venue.

Payment options

Payments can only be made by Credit or Debit Card.

Accommodation

Delegates are requested to take advantage of special rates for hotel accommodation. To book accommodation, please complete the registration form.  No hotel deposit is required and full payment for accommodation will be made at the hotel on departure.

Please note that hotel rooms in Tromsø in January can fill quickly and we advise you book as soon as possible.

Arctic Frontiers cannot guarantee hotel accommodation and hotel bookings are not final until after outstanding registration fees are paid in full.

Cancellation policy

Having completed the registration form, the applicant accepts responsibility for full payment of the registration fee without prejudice. Registration is binding. In the case of cancellation the registration fee is not refundable.

Cancellation of accommodation may be made free of charge before 21 December 2016, after this date your credit card will be  charged the full amount if Arctic Frontiers is billed for the room.

If we do not have your credit card information, an invoice will be sent per e-mail.

Payment of accommodation must be settled directly with the hotel upon departure.  All cancellations or changes must be in writing to VICAN Group AS, preferable by email to arcticfrontiers@vican.no.  Late arrivals (later than 16.00) must inform VICAN Group AS at least 24 hours before your booked arrival date.

If you have no-show at the hotel, you will be charged the full amount for accommodation. Arctic Frontiers will issue an invoice including an additional administration fee of 250 NOK.

Disclaimer

In the event that any services become unavailable for any reason, the Arctic Frontiers Secretariat, its appointed agents and other sub-contractors will make every effort to supply alternatives of equal standard and value but no responsibility can be accepted for failure to provide the specific services. The Arctic Frontiers Secretariat, any member and/or members of its committee and its appointed agents or either subcontractors, act on the basis that they attend to the arrangements of Arctic Frontiers for the convenience of the participants. They perform all tasks on condition that the Arctic Frontiers Secretariat any member or members of its committee and appointed agents or subcontractors, cannot be held responsible for any loss, damage or inconvenience (however arising) experienced by the delegates of Arctic Frontiers.

Cancellation of the conference

In the event that the Arctic Frontiers cannot be held or is postponed due to events beyond the control of the Arctic Frontiers Secretariat (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Arctic Frontiers Secretariat, the Arctic Frontiers Secretariat cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances, the Arctic Frontiers Secretariat reserve the right to either retain the entire registration fee and to use it for a future conference, or to reimburse the delegate after deducting costs already incurred for the organisation of the conference and which could not be recovered from third parties.

Contact details

For registration enquiries, please contact VICAN Group AS:

Email: arcticfrontiers@vican.no

Tel: (+47) 411 60 401

Contact: Natalie Robertsen

List of participants

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